STATUS REPORT
Neighbourhood Plan Task and Finish Group
Project Start Date: August 2017	Project End Date: April 2019
Report Date: 28th November Report Period: 30th October – 28th November Project Stage: Community engagement, survey preparation, data gathering.	Overall Project RAG Status: Green
Reason for RAG Status Change: No change
Work Group Manager	Cllr. Jon Bodenham	Team Composition	Kate Pearse, Roger Brown, Craig Barnes, Cllrs. Gwilym Butler, Geoff Hainsworth, Paul French.
Project Objectives:
Develop a Neighbourhood Plan for Cleobury Mortimer Town Parish that fully engages with the community to find out what residents and businesses of the town want for the period to 2026 and is approved by referendum. Ensure the plan is “adopted” and “made” by Shropshire County Council Planning Department so that it is written into Planning Law.
Critical Success Factors:
SHORT TERM (3 months) Have a full community and business engagement plan underway. Collaboration with Shropshire Planning Department and surrounding parishes to ensure that the plan runs along side the Local Plan Review and meets rules of Neighbourhood Plan Development. Developing data gathering from National and County stats. And drafting of Housing Needs and General Needs Surveys ready for distribution. Engagement of Professional planner, run public meeting with reference group and general public to determine vision and objectives of plan. LONG TERM (3-12 months) Have engaged with a diverse range of residents and businesses both qualitative and quantitative by survey as evidence of the needs of Cleobury. Have a plan in place ready for consultation, structured to meet planning needs Consultation should provide amendments and a plan prepared for submission for examination by Shropshire planning and an independent assessor.

Activities Completed in November Set up reference group meeting for January vision and objectives meeting facilitated by external consultant. – Dates identified – awaiting confirmation by consultant. Complete booking of Community engagement sessions and progress business and other organisations – not yet complete – extended until end December die to team time commitments. Continued with fact finding amongst Community Groups, Businesses and other organisations. Submitted funding application to Mycommunity for £9k – accepted, just need to pass due diligence and search for other potential grants. Gained Council agreement to Budget for this year and pitched for next year.. Agree Housing Needs Survey content and prepare for survey production and distribution – drafted and circulated for comment. Completion deferred until budget available. Started preparation on general survey of needs covering all aspects of the plan. Met with Planning department to gain their input and requirements – successful meeting. Reviewed impact and influence of local Plan refresh (Consultation response prepared) Activities Planned for December Continue with Community and Business engagement activities. Complete Due diligence on myCommunity grant. Confirm professional planning consultant appointment and brief them in detail. Confirm and promote January Visioning and Objectives public meeting. Help external facilitator prepare. Complete and agree Housing Needs Survey and start distributing and promoting. Develop general needs survey draft and consult with planner on data needs. Start collecting published data and fact find data for each work group area.

Issue Log of new and emerging issues
Description:	Impact:	Action:
Existing issues
Volunteer Recruitment	A second key Volunteer withdrew at last minute. Volunteer identified for Environment stream lead could not commit due to nursing mother duties so withdrew. May come on board later I the process	Only 2 volunteers and need 1-2 more and some planning/environment or other specialist skills. Too much being carried by too few. To be community led, volunteers need to outnumber Councillors.	Article placed in the Clarion November. Council Community liaison officer newsletter article. Sent out. Town Clerk - Matt Sheehan to provide support in trying to find recruits. Craig Barnes joined group in November. – Still need one more volunteer idealy.
Environment and Traffic and Transport work streams have no leader.	Streams are falling behind schedule. Scope, plan and research and idea generation is not taking place on Environment. Traffic and Transport is being carried by JB at present which is not sustainable in the medium term.	We will not have a well prepared fact find in these areas and therefore evidence gathering and the subsequent plan will be weak if volunteers not found by end December.	Press on with volunteer recruitment. Consider researching other exemplar plans in these areas or interview professionals. (All Take Time). Craig Barnes now leading Transport and Traffic – Environment added to Infrastructure.
New Issues
NONE