STATUS REPORT
Neighbourhood Plan Task and Finish Group
Project Start Date: August 2017	Project End Date: April 2019
Report Date: 21 January 2018 Report Period: 29th November – 21 January 18 Project Stage: Community engagement, survey preparation, data gathering.	Overall Project RAG Status: Green
Reason for RAG Status Change: No change
Work Group Manager	Cllr. Jon Bodenham	Team Composition	Kate Pearse, Roger Brown, David Webb, Pete Blackburn, Neil Tysall, Matt Sheehan (Town Clerk) Cllrs. Gwilym Butler, Geoff Hainsworth, Paul French.
Project Objectives:
Develop a Neighbourhood Plan for Cleobury Mortimer Town Parish that fully engages with the community to find out what residents and businesses of the town want for the period to 2026 and is approved by referendum. Ensure the plan is “adopted” and “made” by Shropshire County Council Planning Department so that it is written into Planning Law.
Critical Success Factors:
SHORT TERM (3 months) Have a full community and business engagement plan underway. Collaboration with Shropshire Planning Department and surrounding parishes to ensure that the plan runs along side the Local Plan Review and meets rules of Neighbourhood Plan Development. Developing data gathering from National and County stats. And drafting of Housing Needs and General Needs Surveys ready for distribution. Engagement of Professional planner, run public meeting with reference group and general public to determine vision and objectives of plan. LONG TERM (3-12 months) Have engaged with a diverse range of residents and businesses both qualitative and quantitative by survey as evidence of the needs of Cleobury. Have a draft plan in place ready for consultation, structured to meet planning needs Consultation should provide amendments and a plan prepared for submission for examination by Shropshire planning and an independent assessor.

Activities Completed in December/January Continued with Community and Business engagement activities. Completed due diligence on myCommunity grant (£9k) Budget approved by Council for 2017/18 and 2018/19 at £24,229 including £9k from grant. Confirmed professional planning consultant appointment (Andrea Pellegram) and briefed them in detail. Confirmed and promoted January Visioning and Objectives public meeting. Helped external facilitator prepare. (Meeting held at Parish Hall 17th January 2018 with 61 attendees. Confirmed that Neighbourhood Plan would form part of the Annual Town Meeting proposed 20th April 2018 as another opportunity to promote and communicate. A parallel meeting will be held at the Primary School to capture input from youngsters. Complete and agree Housing Needs Survey and start distributing and promoting. Develop general needs survey draft and consult with planner on data needs. – Not completed as advised to do following public meeting by the consultant planner. Started collecting published data and fact find data for each work group area. Activities Planned for January/February Write up public meeting and communicate feedback via Clarion article. Develop survey and agree with key stakeholders for widest possible distribution. Identify all data collection needs from public sources and specialist data we may need to collect EG Mobile phone coverage map, Broadband deficiency areas, traffic assessments, environmental audits. Identify key planning points to be part of the plan with the help of the Planning Consultant. Decide what to include and how to represent those elements that are outside the scope of a Neighbourhood Plan. Continue with business and community engagement activities. Plan presence at Annual Town Meeting and what the team need to achieve from this meeting. Update Shropshire Planning department and gain any feedback on progress of Local Plan and it’s implications for Cleobury and our Neighbourhood Plan. Update surrounding parishes via LJC (Local Joint Committee) Develop first newsletter based on contacts to date including those registered at the Town Plan Meeting and those community Groups and Businesses who we have already conducted fact find meetings with.

Issue Log of new and emerging issues
Description:	Impact:	Action:
Existing issues
Volunteer Recruitment	Maintaining sufficient non- councillor volunteers to cover work and represent community. Fill specialist skills gaps. Craig Barnes joined for one meeting and then dropped out. Roger Brown has had to limit his involvement to youth based activities due to family commitments.	Progress on Community engagement and fact finding has been slower than anticipated and Environment has received no attention so far.	Pete Blackburn, Neil Tysall, David Webb. Have joined the group and attended one meeting. Kit Smith has expressed a desire to join the group on Environment + following public meeting.
New Issues
Capturing input from those without a vote but key stake in Cleobury and the use of it’s facilities.	Those under 18 are the future of Cleobury but will not get the vote. Businesses provide services and some pay taxes but do not get to vote. Those on Caravan and Static home sites are a significant body of people who use the services but many do not get a vote. Surrounding Parishes use the School, Medical Centre, shops and facilities but do not contribute financially or get a vote	Planning is based around Cleobury being a Key Market Town. It has to provide the services to sustain itself and be capable of serving the broader community who use it. To accept further growth it needs to both understand the impact of growth in surrounding parishes.	Ensure consultation with these groups. Consider a planned parallel vote for these communities. This will be non-binding but informative and recognise them as stakeholders.